Meetings are perceived to be an activity or a platform for moving forward with projects. Online sessions cannot replace the physical meeting setting because agenda are discussed in details with gestures to express the intensity of the communication at that time. To be a successful meeting organizer or planner requires multi-tasking skill and technology prowess.
The basic A.V. requirement of any meetings isn’t always far-fetched, but most people find it challenging to comprehend. When you are preparing for a conference or an event generally, there is a whole lot more to think about; like impressing and entertaining the audience during the meeting
We came up with a list of 4 A.V. tips that every planner should accustom. These tips come in handy and will polish the event and make a significant impact if considered.
Take cognizance of the venue size
It’s expected that venues for either meeting or conferences have the proper dimension that is the site must be able to accommodate everyone who will attend. This is one of the significant responsibilities of the organizers. After this has been considered, then you can pursue other needs.
Choose and set up the right stage
This is one of the factors that is overlooked by a few planners; however, its importance cannot be overemphasized. Choosing a friendlier feel stage is relevant as the speaker will be the cynosure of the event. Therefore the speaker should appear bold, smart, and confident on the scene. The stage does not need to be large but should primarily raise the presenter or speaker above ground level.
Master your laptop and projector
Presenters and speakers spend a lot of time to prepare for their presentation, what if after all the preparations the presentation slide or video fail to play? Many cases of this like happen in some events or meeting, and this can turn down the expectation of the audience. Some sessions start late because the connection between the projectors, audio equipment, and laptop aren’t compatible – this can be averted if you master the projector and the laptop before the meeting begins. Do well to ensure your meeting starts without a hitch, and with that, you are at the top of your game and the champ of the meeting.
Hire a competent Audio-Visual technician
This factor is cost effective and relevant because you need to understand the technical detail. A skilled A.V. technician would know the type of audiovisual equipment that is suitable for your event and the combination that can augment it – stage, side lighting, and projector and computer speakers. You must ensure that the technician specializes in both video and audio; you can schedule a rehearsal with the technician to test-run the equipment while discussing expectation and transition moment. This will help you familiarize with the A.V. equipment and can help you troubleshoot.
Furthermore, audiovisual equipment is relevant and contributes immensely to the success of any meetings. It helps relay crucial information to the audience.
